AAH-I Logistics Assistant Job

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Logistics Assistant – Kakuma

Action Africa Help International (AAH-I) is a regional African-led non-governmental organization that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. With Country Programmes in South Sudan, Kenya, Somalia, Uganda and Zambia, AAH-I has over 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. AAH-I expanded its activities to work with other marginalised communities, including pastoralists and people living in informal urban settlements.

Department: Operations (Logistics & Procurement Unit)

Reports to: Senior Logistics & Procurement Officer

Liaises with: Workshop Officer, Warehouse Officer and LMIS/ICT Officer**

Duty Station: Kakuma, Kenya

Purpose of the role:

Assist in the overall logistics management to ensure effectiveness and efficiency in operations in line with AAHI and donor guidelines.

Duties & Responsibilities

· Assist in monitor the performance of all drivers in line with donor and AAH guidelines.

· Assist in the maintenance of operational records concerning allocation of vehicles, scheduling and rescheduling of work duties for drivers.

· Liaise with the Logistics, workshop and warehouse officers on all matters relating to running the logistics operation.

· Assist in the supervision of activities pertaining to fleet management and administrative issues, in collaboration with the respective partners.

· Coordinate with the workshop Officer to ensure vehicle repairs and maintenance are conducted professionally and in a timely and through manner.

· Ensure the adherence of AAH rules, regulations and procedures by logistics staffs, and use of safety measures within the sectors.

· Participates in the selection of suppliers in the tender committee and conduct a comparative analysis on supplier prices.

· Participates in reviewing and evaluating the performance of the suppliers.

· Assist in verifying that the required order is within the agreed budget.

· Assist in ensuring proper processing of procurement requests from programs.

· Ensures the timely delivery of quality products and services at the lowest possible cost:

· Submit final invoices to the Finance and Accounts Department for payment

· Ensures the proper management of procurement department operations in the absence of the procurement officer.

· Ensuring proper stacking/packing, spacing is done at the warehouse to allow verification and free movement and avoid accident.

· Preparing stock report on a weekly basis and ensuring that records are well maintained.

· Assist in warehouse inventories and periodical stock reconciliations.

· Checking and inspecting of all goods received for quantity and specification as per bill of loading/packing list/waybills/invoice and ensuring proper recording.

· Performs other duties and task as requested by management.

Expected Outcomes

· Efficiency in the warehouse and logistics department.

  • Proper and efficient usage of the fleet of vehicles as per donor requirement.
  • Proper adherence to laid down procedures and deadlines and effective filing of logistical documents.
  • Understanding of the functioning of warehouse and logistics department
  • Assist in administration, execution and coordination of procurement activities.

MINIMUM PERSONAL SPECIFICATIONS

Minimum academic qualifications required

· Diploma in Logistics Management or comparable training.

· At least 3 years professional experience in the logistics field.

· Valid BCE Driving License.

· Good computer literacy, with knowledge of Microsoft Office applications including Word, Excel, power point and Outlook

SKILLS AND COMPETENCIES

· Experience in fleet, Warehouse and procurement management

  • Very good working knowledge of ICT technologies (related software, email, internet and computer applications)
  • Ability to take initiative and work independently
  • Good organizational and team skills.
  • Degree of accuracy and attention to detail
  • INGO experience and understanding of humanitarian sector- an added advantage.
  • Commitment to and understanding of AAH-I’s vision, mission and values.

*Desirable Skills

¨ Communicational skills (written and spoken)

¨ Team-work and participation

¨ Level of self-supervision and ability to take initiative

¨ Technical side of the job (numeracy, report-writing, critical thinking, leadership, etc.)

¨ INGO experience and understanding of humanitarian sector

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