Finance Officer at Human Capital Synergies Africa Ltd

Human Capital Synergies (HCS) Africa is a Nairobi (Kenya) based, human resources professional services provider. Its two Directors, Ms. Veronica Anam and Ms Njoki Mwihia jointly hold over 40 years of combined experience working in the United States and various African countries. Their joint experiences encompass a range of human resources facets as well as general administration and communications. HCS Africa’s primary target market includes small and medium entrepreneurs and non-governmental organizations spanning the African continent. Its secondary target markets comprise large organizations, government departments, parastatals and multinationals that we service jointly through our local, regional and global strategic preferred partners and alliances.

Our Client, a nonprofit organization that provides healthcare services globally seeks to recruit a seasoned, dynamic and dedicated Finance Officer.

Reports to: Finance Manager, ARO

Purpose:

The Finance Officer’s main function is to monitor and manage expenditure and budgets in the Africa Regional Office with key emphasis on grants management and Operations. This will involve coordinate payments, ensure coding is correct, financial tracking, analysis, and reporting, providing financial data for use in reporting, and ensuring compliance with the organizations Global finance procedures and donor reporting requirement.

KEY ROLES AND RESPONSIBILITY:

Accounting

  1. Assist in sound project financial, administrative, and programmatic management
  2. Enter transactions in accounting system (QuickBooks Online Accounting) and ensure all transactions are supported by adequate documentation, are complete and in accordance with the organizations policies and procedures.
  3. Be responsible for the month end close process and ensure timely submissions of financials.
  4. Prepare the monthly financial reporting (ROE), month end reconciliations and follow up on any variances for all ARO offices, including projects and funding sources
  5. Assist with the quarterly accrual process
  6. Continuously reviews accounting procedures, internal controls, perform risk assessments, identify potential risk areas and establish risk mitigation plans.
  7. Coordinate various annual project assessments and audits
  8. Prepares and maintains internal documents to support financial reports; monitors spending performance, ensures that financial reports are accurate and timely.
  9. Any other responsibility that may be assigned from time to time, but falls within the capability of the employee
  10. Responsible for maintaining an updated fixed asset inventory, ensure items are tagged

Payments/Accounts Payable

  • Prepares payment documents including vendor payments, consultant payments, payments to Partners (INTL payments) and payroll documents and related deductions, advances and various schedules. Upload payments into the bank portal and complete bank reconciliations.
  • Codes, tracks and processes invoices, vouchers, advances, expense reports and other schedules to ensure completeness, accuracy, reasonability, and validity.
  • Monitor inbox for vendor invoices and follow up with vendors to ensure that payments are in accordance with vendor contracts and done on timely manner
  • Keep track of office supplies and prepares for replenishment and purchase
  • Reviewing, finalizing, and managing grant budgets/proposals
  • Reviewing and monitoring of donor budgets to ensure payments and transactions are aligned with donor budgets

Engagement:

Regularly interacts with other regional office staff, Global Operations staff, Program and management team as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations. Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the interests of the organization.

Knowledge, Skills and Abilities (KSAs):

Education: Bachelor’s degree in accounting, finance, commerce, business administration or any other relevant field. Professional qualification in CPA (K), ACCA or its equivalent. Must be a member of a regulatory body within the field, and proof of which will be required.

ExperienceMinimum of 5 years’ experience in Finance and Grants management. Experience working with foundation grants preferred. Good understanding of best practices in procurement necessary.

Skills or Related Knowledge: Good analytical and decision making skills.

  • Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through.
  • Capacity to work under pressure and meet inflexible deadlines.
  • Must demonstrate good interpersonal skills.
  • Cultural sensitivity imperative.
  • Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing.
  • High degree of efficiency and short turnaround time in addressing issues
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