October 16, 2021


Flexi Personnel Admin & Facilities Manager Job(100K-150K)

Admin & Facilities Manager Job, Latest Engineering Jobs Kenya 2021, 

Position: Manager – Admin & Facilities Industry – Banking

Location: Nairobi

Position Budget: 100,000 – 150,000


Our client a Microfinance Bank is seeking to fill the position of =Manager, Admin & Facilities. The overall responsibility of this role is to programme, coordinate and oversee maintenance of all the assets and facilities of the bank based on approved SLAs and the bank’s policies and procedures; to foster business continuity across the bank networks and strike a balance between quality and cost.


Facilities Repairs & Maintenance

  • Installation, repairs and maintenance of Air Conditioning Units, Generators and Electrical Lighting and other
  • Supervision of general repairs – painting, tiling, carpentry, blacksmithing, among
  • Coordination of plumbing works – water and water meter connection
  • Conducting periodic preventive/planned maintenance for plant, equipment and
  • Preparation and implementation of work plans and maintenance schedules for the Generators, ACs, UPS, MCBs, AVRs, Solar Panels and Inverters.
  • Coordinating training of users on basic operation technics of the electrical

Property Management

  • Supervision and Management of Property Caretakers
  • Procuring and screening tenants for available office spaces/houses/land.
  • Procurement and management of service contracts and
  • Maintain records in respect to leases and contracts e., Initiate termination or renewal of leases and contracts, maintain rent book and Prepare status reports
  • Lease administration and documentation for owned and leased premises
  • Conducting periodic inspections of property and tenant spaces to ensure compliance with leases and the proper upkeep of leased property.
  • Arranging for and facilitating repairs and maintenance of buildings under the company’s management
  • Assisting the Procurement and Finance departments in sourcing for building maintenance
  • Managing Occupational Health and Safety at managed buildings, in collaboration with clients/tenants.
  • Assisting in administrative and clerical work for the
  • Review of the company’s property & facilities management policy on need basis in collaboration with the Risk and Compliance Department.
  • Provide real estate advisory services to assist in decision
  • Coordinate and oversee valuation of the managed
  • Facilitating payments of land rates, utility bills and statutory fees for ‘owned’ properties

Site Supervision/Management

  • Representing the bank in project
  • Communicating the instructions received from the Architect and other consultants in the building team to the Contractor and Sub-contractors and other nominated
  • Inspecting that all work is done to the agreed quality standards and in accordance with the Contract Drawings and Specifications and Building
  • Maintain a site diary, and adequate records for work done under his/her
  • Organizing and supervising work including sub-contractors and appointed
  • Ensuring that only safe methods of work are being used and withdrawing equipment which is unsafe
  • Monitoring installation works during construction to ensure that they conform to the requirements

Administrative Functions

  • Planning best allocation and utilization of space and resources for new buildings or re-organizing current
  • Responding appropriately to emergencies or urgent issues as they arise and dealing with the
  • Ensuring the building meets health and safety requirements and that facilities comply with
  • Calculating and comparing costs for required goods or services to achieve maximum value for money
  • Verifying invoices against user requests, approved quotes and signed job cards to facilitate payments for services offered by vendors.


  • Bachelor’s degree in Facilities Management, Mechanical Engineering, Civil engineering, Building Construction, Land Economics, Project Management or relevant
  • Over 5 years of working experience in the built
  • Professional qualification g., CFM is an added advantage
  • Project management experience
  • Clear understanding of HVAC, electrical and mechanical systems
  • Proven knowledge as facilities management
  • Well versed with technical/engineering operations and facilities management best practices
  • Knowledge of basic accounting and finance principles
  • Ability to interpret drawings
  • Ability to generate cost estimates
  • Knowledge in Computer-Aided Design (ArchiCAD, AutoCAD, Artlantis)
  • Computer skills – knowledge in Microsoft based applications


  • Excellent verbal and written communication skills
  • Excellent organization and leadership skills
  • Good analytical and critical thinking

How to Apply

To apply send your CV torecruit@flexi-personnel.com by 10th October 2021. Indicating Assistant Manager, Admin & Facilities as the email subject.

NB: Flexi Personnel does not charge candidates for job placement.

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