Mentor Supervisor – Kibwezi East Sub-County at Boma Projects

Helping Women Graduate from Extreme Poverty The BOMA Project is a U.S. nonprofit and Kenyan NGO with a proven track record, measurable results and a transformative approach to alleviating poverty and building resiliency in the drylands of Africa. Our Rural Entrepreneur Access Project (REAP) replaces aid with sustainable income and helps women to graduate from extreme poverty by giving them the tools they need to start small businesses in their communities. With this new and diversified source of income, they can feed their families, pay for school fees and medical care, accumulate savings for long-term stability, survive drought and adapt to a changing climate.

Duration: One Year (Renewable)

Location: Kibwezi East Sub-County

Number of Available Positions: One (1)

Background: The Government of Kenya has engaged the GDI Consortium (comprised of Global Development Incubator, The BOMA Project, and Village Enterprise) to support the implementation of the Economic Inclusion Program.

The goal is to ensure that selected program participants from this Sub-County benefit in the following ways: participant households

i) are linked with programs and services that enable them to graduate from extreme poverty;

ii) establish a sustainable livelihood that can provide support when they face socio-economic shocks;

iii) build on skills, knowledge and aptitudes to navigate the market;

iv) have strong social connections; and

v) are active members of a Village Savings and Loan Association.

Organization Overview: The BOMA Project is a fast-growing non-profit in U.S. and a Kenyan non-governmental Organization that is helping women entrepreneurs 33,000+ and counting to start new businesses in Eastern Africa.

BOMA Project helps women impacted by climate change start new businesses to earn income, build a better future for themselves and their children, and evolve into respected leaders within their communities.

Position Overview: The BOMA Project seeks a Mentor Supervisor who is passionate about alleviating poverty in their County and dedicated to their roles as supervisor, trainer, mentor and community leader. This is a full-time field-based position.

The Mentor Supervisor is responsible for the delivery of program outputs and coordination of Mentors in the Sub-County.

The holder of this position shall report to the assigned BOMA Program Manager with a dotted line to the GDI Consortium’s County Project Manager

Key Duties and Responsibilities:

Provide leadership to Mentors and lead on all mentoring activities:

  • Manage all Mentors in your sub-county, ensuring high-quality Core Program implementation
  • Carry out regular field visits (3-4 days a week) to assess training and mentoring processes by the Mentors and overall performance of businesses. Each Supervisor is expected to carry out at least 6 business spot-checks per week.
  • Guide Mentors on handling viable business cases and approve prior to submission to the Program Manager & County Project Manager for review
  • Ensure Mentors’ work plans are developed, followed, and shared in a timely manner.
  • Support the Mentors to register all the Village Savings and Loan Associations with relevant government authorities at various levels.
  • Develop and implement in consultation with the Program Manager and County Project Manager, Sub-County entry plans and facilitate expansion strategy to new areas of operation.
  • Support Mentors in the implementation of Kenya Social and Economic Inclusion Project–Economic Inclusion Program activities and data collection as needed.
  • Support Mentors in phone/tablet troubleshooting and guide Mentors on quality data collection protocols.

Lead Sub-County activity coordination:

  • Act as focal persons for capturing ideas, learnings from the Mentors and communities and submit to the Program Manager & County Project Manager and Key Expert team for collation.
  • Work with the Program Manager and County Project Manager to build the capacity of other stakeholders at the sub-county level where necessary.
  • Lead the planning, execution and monitoring of key field activities and sharing field perspectives.
  • Provide feedback and support to overall program implementation at the sub-county level including recommendations for future scale-up to other locations at the sub-county.
  • Participate in the Consortium’s Team meetings at county level.

Managing Partnerships

  • In consultation with the Program Manager and County Project Manager, represents the Consortium at the Sub-County level including at general meetings with Local government leadership, partners, protocol meetings, security meetings, as well as sector program meetings.
  • Help foster relationships with Local Government officials, community leaders and other stakeholders.
  • Provide general support, guidance and serve as focal point during program planning and reporting.
  • Conduct Induction Training for Mentors and facilitate bi-weekly meetings
  • Lead and conduct induction training/onboarding for new Mentors. This includes working closely with the Program Manager and County Project Manager and Government officials at the sub-county level to prepare agendas, schedule field visits, and prepare materials.
  • Train Mentors on use of forms to collect data, constantly reinforcing the importance and value of data that should be collected and helping Mentors troubleshoot issues as needed.
  • Prepare bi-weekly meetings and agendas and ensure they are updated and shared on time.
  • Work with Monitoring and Evaluation staff during each bi-weekly meeting to confirm that the Mentors have collected the proper forms and confirm they upload to the database.
  • Work with Monitoring and Evaluation staff to deliver quality Mentors’ refresher training.

Business Mentor performance appraisal and professional development.

  • Work with the Program Manager and County Project Manager to identify professional development opportunities for Mentors and implement them.
  • Assist with the development and improvement of monitoring activities and materials for Mentors.
  • Work with the Consortium’s Talent Management teams to conduct performance reviews for Mentors.
  • Submit quarterly reports to the Program Manager and County Project Manager on Mentors’ performance.

Management and Administration:

  • In collaboration with the Program Manager and County Project Manager, ensure that The BOMA Project procedures and regulations applicable to the program are implemented in the area of operation concerning program, logistics, fraud control, protection of vulnerable groups and special interest groups.
  • Overseeing the management of day-to-day field operations including monitoring and reporting on staff attendance, staff leave and authorization of minor emergency field expenses, in consultation with the Program Manager and County Project Manager

Safeguarding

  • Continuously sensitize Mentors and program participants on safeguarding.
  • Ensure compliance with the Consortium’s safeguarding policies.
  • Report any incident of breach of safeguarding in program operations for appropriate action/follow up.

Program Reporting

  • Work with the Program Manager and County Project Manager to develop, validate, consolidate, revise and submit Mentors’ work plans in a timely manner.
  • Monitor the collection of mentoring logs and activity reports on behalf of the Consortium.
  • Submit reports and minutes of any meetings attended on behalf of the Consortium. For example, provide reports and feedback from government and partnership meetings as needed within three days after the meeting.
  • Ensure updated reports on Mentors/Participants attendance during trainings are tracked.

Core Competencies:

  • Has excellent stakeholder management, partnership building and team leadership skills.
  • Possess good knowledge of business types/ livelihoods in the Sub-County (necessary in selection and establishment of participants’ businesses)
  • Has great knowledge of the selected locations and the Sub-County (cultural and geographic knowledge)
  • Has strong interpersonal skills (can communicate the right messages and motivate participants)
  • Possess excellent communication skills (can interact and engage with various community groups with ease)
  • Dedicated, hardworking and highly self-motivated.

Preferable Qualifications:

  • A Diploma in community development, business management, education and or any other course related to rural development.
  • Served in a comparable and relevant position for a minimum period of three (3) years.
  • Experience in leading and managing teams, teaching, training, community service and working in rural set ups.
  • Shown merit and ability in work performance and results.
  • Fluent in local language, Kiswahili and English
  • IT knowledge is an added advantage.
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