Office Assistant Job in Embakasi, Nairobi

Vacant Position: Office Assistant

Salary range: Kshs 25,000 – Kshs 35,000

Location: Embakasi, Nairobi, Kenya.

Job Summary: Our client is seeking to recruit an Office Assistant to assist in Administration Management.

The ideal candidate should have experience in preparation of Tenders and Prequalification documents.

Administration Management

  • Ensure effective administration of office support
  • Ensure that company utilities are operational and that bills are settled promptly.
  • Assume overall responsibility for office premises ensuring they are well maintained
  • Check visitors in and direct or escort them to specific destinations
  • Inform other employees of visitors’ arrivals or cancellations
  • Copy, file, and maintain paper or electronic documents and records
  • Handle incoming and outgoing mail
  • Handle incoming calls in a professional & courteous manner and take messages where applicable
  • Create and update administrative records and databases with provided data
  • Track stocks of office supplies and place orders when necessary
  • Assist with preparation of tenders, submission, and Reporting

Requirements:

  • Diploma in Business Administration, or Business Management or its equivalent
  • Basic knowledge of computer packages, including knowledge of Microsoft Office applications
  • 2-3 years’ experience as an administrative assistant, administrator, receptionist, or equivalent
  • Experience in working in a fast-paced environment
  • Highly adaptable.

Competencies:

  • Excellent written and oral communication skills
  • Excellent interpersonal skills with the ability to effectively work with individuals and groups
  • Excellent customer service skills with the ability to respond to inquiries or complaints effectively
  • Ability to take initiative and prioritize tasks
  • Willingness to adapt to changing business needs and deadlines.
  • Ability to retain and maintain documents in an efficient and effective manner
  • Ability to compile Tender documents

To apply, send your CV to recruit@flexi-personnel.com by 7th September 2021.

Indicating Office Assistant on the Mail subject.

Male candidates are encouraged to apply.

NB: Flexi Personnel does not charge candidates for job placement.

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