Office Assistant Job in Kenya


Temporary
Office Assistant

Location: Kisumu

We believe in a world in which every human life is valued, and
health and human dignity are shared by all.

We believe that access to quality healthcare is a basic human
right. For more than 100 years, we have worked with global partners to deliver
locally sustainable, quality healthcare solutions to women, children, and their
communities. We’re ready to make it 100 more.

We believe change starts with her.

We work tirelessly for women’s and children’s health because they
are disproportionately affected by illness and poverty. We know that healthy,
educated, and empowered women are better able to raise healthy, educated, and
confident children, and that communities depend on their livelihoods. We’re
making an impact – learn more.

Building around a new CHAMPS (CHildren And Mother PartnershipS)
model, CMMB will work at both the community and clinical levels in these
targeted communities to strengthen health services and address the leading
causes of maternal and child death. In addition, CMMB will expand its volunteer
program to strengthen health care delivery in CHAMPS-supported facilities and
will engage with the pharmaceutical industry to help meet the needs of CHAMPS
communities and facilities.

CMMB is committed to learning and evolving in order to
successfully achieve impact in its strategy and will have strong vertical and
horizontal team structures in alignment to the global strategy in order to
encourage accountability, communication, and effective project management.

We believe in people.

We strive to live out our core values of collaboration, love,
excellence and respect every day. We provide our employees with a competitive
salary and a meaningful benefits package, with opportunities to learn and grow.
We especially encourage all persons of diverse backgrounds to apply.

Department Summary

CMMB’s Finance and Administration Department plays a critical role
in ensuring that CMMB efficiently and effectively utilizes its resources in
achieving its program goals through least cost and value for money. The
Department strives to ensure that all expenditures are in compliance with both
CMMB policies, donor requirements and National laws. Through a team of
dedicated staff, the team upholds utmost integrity, honesty, and love in the execution
of their roles to achieve CMMB’s vision, mission, and core values.

CMMB has been working in Kenya for almost 16 years. CMMB works to
ensure that the most vulnerable populations, especially mothers and children,
have access to quality services in health care, health promotion and illness
prevention.

Overview

As an integral support member of the Finance and Administration
Department, the Office Assistant will facilitate smooth day-to-day operations
of the department. Under the direction of the Finance Officer in collaboration
with the Senior Manager Finance and Administration, the Office Assistant will
provide office support and clerical services to staff in Kisumu Office. She/he
will provide clerical assistance to meet specific administration service needs
that support high-quality programs serving the poor and vulnerable. She/he will
maintain office operations by receiving and distributing communications, ensure
prudent use of office equipment’s, kitchen and office consumable supplies,
support documentation processes and provide oversight to repairs and cleaning
services. In addition, this employee will serve as the CMMB Kisumu office
receptionist.

Responsibilities

  • Fully support and make necessary arrangements for internal staff
  • Support bulk photocopy, binding and scanning needs from staff and preparation of supplier invoices for
  • Handle mail routing including receipt, recording and distribution to relevant offices and maintenance of related records.
  • Ensure adequate supply and regular replenishment of photocopy/printing paper and
  • Carry out monthly stock takes in the stationery/consumable stores and report on the same
  • Report and supervise any repair and construction works in the
  • Ensure the conference rooms / general common areas are properly maintained and comply with security
  • Restock kitchen and washroom consumables and ensure the areas are always
  • Ensure daily supply of milk and office newspapers from the vendors and initiate invoice payment on a monthly basis
  • Carryout the kitchen monthly shopping and hand over the goods to the Project Officer for
  • Organize travel for the
  • Prepare staff tea and organize for meals during meetings
  • Oversee and ensure the contracted cleaners have access to all offices areas and offices are maintained in a clean state as per agreed standards
  • Oversee scheduled general or periodic office cleaning

Qualifications

  • You have a minimum of Kenya Certificate of Secondary Education.
  • You have at least 3 years’ hands-on experience in a similar position.
  • You have strong interpersonal
  • You can effectively use Microsoft Office
  • You can write clearly and help with word processing when
  • You have a certificate of good conduct
  • You have excellent written and verbal communication skills
  • You can work in a diverse multicultural
  • You are comfortable working for a faith-based
  • You believe in CMMB, where we are going, and what we can do together to achieve Healthier Lives Worldwide.

How to apply

Visit our careers page for more information
and 
click here to
apply

This is a Temporary position. The appointment will be for a period
of 3 months. All applications must be received by 3rd October
2021.

Locals are highly encouraged to apply.

Note: Only Shortlisted candidates will be contacted.


close

What is your service?

FIND CUSTOMERS BY REGISTERING YOUR BUSINESS