Save the Children Facilitation & Rapporteuring Consultancy Job

TERMS OF REFERENCE FOR INDIVIDUAL CONSULTANT OR COMPANY – FACILITATOR AND RAPPORTEUR

VIRTUAL WORKSHOPS

PROJECT TITLE: SRHR HIV-KNOWS NO BORDERS

ORGANIZATION: SAVE THE CHILDREN INTERNATIONAL

CONSULTANCY: VIRTUAL FACILITATOR AND RAPPORTEUR

BACKGROUND

The SRHR-HIV Knows No Borders Programme which is implemented in six countries in Southern Africa region (Lesotho, the Kingdom of Eswatini, Zambia, Malawi, Mozambique and Republic of South Africa with support from the Netherlands Government, seeks to improve access to SRHR and HIV services and information to the least served migrants and migration-affected communities along cross-border and migration corridors in the region. The project contributes to improve health outcomes among migrants, Adolescents and Young people (AYPs) and Sex workers (SWs) and migration-affected communities by promoting positive healthy sexual relationships that can contribute to reducing new HIV infections and improving Sexual and Reproductive Health and Rights (SRHR) indicators by reducing prevalence of sexually transmitted infections (STI), teenage pregnancy, maternal mortality rate (MMR), unmet need for family planning (FP), increasing the use of modern contraception and greater freedom of choice about sexuality.

The program responds to critical gaps and weaknesses in the SRHR response at regional and country level by strengthening community-based response to HIV and SRH in the targeted migration affected communities. One of the challenges experienced is individuals who fail to follow up on treatment owing to challenges related to human mobility and migration.

WORKSHOPS/VIRTUAL CALLS

  • Regional multi stakeholder networking workshop in collaboration with INERELA, Sonke gender justice and SWEAT. (DURATION 10 October 2021).
  • Regional Advocacy Roundtable for Strengthening the Role of Religious and Traditional Leaders in advocating for the Sexual and Reproductive Health Rights and HIV for Migrant Populations, (DURATION: 27-28 October 2021). Following the success of the 2018, 2019 and 2020 Regional Advocacy Meetings, there is now need to collaborate once more, in hosting a Regional Advocacy Roundtable Meeting with both Religious and Traditional leaders to follow up on previous commitments and to plan for Phase II which has been approved by the donor. The meeting will focus on the deliberation and conception of action plans on issues still affecting communities to strengthen the KNB and INERELA+ partnership further.
  • 4th Regional Technical Consultation for the SRHR-HIV Knows No Borders Programme (DURATION: 25-26 November, 2021). The Regional Technical Consultative Forum serves to provide a regional approach and platform for the six SADC countries and key stakeholders to engage on SRHR and HIV challenges for migrants, sex workers and AYPs and host communities along major migration routes and cross-border areas. Additionally, the event will offer an opportunity to create a critical mass of focal persons who may be called upon as regional champions for migration and health (SRHR/HIV) awareness and advocacy.

SCOPE OF WORK:

Facilitator

Rapporteur

Scope of work

  • Participate in 1 of the final planning meeting and debriefying with the Regional Team (consisting of Save The Children International and IOM).
  • Facilitate the virtual workshops
  • Participate in 1 of the final planning meeting with the Regional Team (consisting of Save The Children International and IOM).
  • Take complete notes of proceedings (insert days)
  • Consolidate notes/recordings if any, provided by staff members of Save The Children International and IOM.
  • Present draft report for input by specified staff members from Save The Children International and IOM.
  • Present an overall/summary report

Expected outputs

  • Facilitate the virtual workshop
  • List of Meeting follow up Actions daily during the course of the meeting
  • Key Recommendations from meeting deliberations
  • Compile comprehensive notes on the day(s) of the meeting,
  • Comprehensive Professional Publication Ready Report, including an overall/summary

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED:

  • Demonstrated ability to use internet based software programs: Zoom/Microsoft Teams , LMS, etc. Skill using Microsoft software including word, excel and power-point.
  • Must be able to productively utilize the aforementioned systems
  • Be proficient in spoken and written English
  • Experience facilitating workshops on topics such as SRHR with diverse and varying stakeholder, especially religiousleaders,traditional leaders/chiefs
  • Experience working for an NGO, Research institution, or similar local organization will be an added advantage.

OTHER REQUIREMENTS;

The consultant should include the following information in the bid:

  • Expected consultancy fee for this assignment
  • Detailed profile of the applicant, indicative of previous relevant experience
  • Reference for client for similar assignment
  • Any other information relevant to this TOR
  • Be highly qualified and proficient in spoken and written English
  • Hold an undergraduate degree from a recognised institution in English, literature, journalism, or other relevant fields
  • Have at least 2 years’ experience in minutes taking, reporting or other documentation processes
  • Demonstrate the ability to use a neat, concise and clear style in writing and communication
  • Ability to meet project deadlines with no supervision.
  • Experience working for an NGO, Research institution, or similar local organization will be an added advantage

OTHER REQUIREMENTS;

The consultant should include the following information in the bid:

  • Expected consultancy fee for this assignment
  • Detailed profile of the applicant, indicative of previous relevant experience
  • Reference for client for similar assignment
  • At least a copy of a completed similar assignment
  • Any other information relevant to this TOR

DURATION AND WORKING SCHEDULE: Facilitator

Actions

Deliverables/Milestones

Number of Days

Deadline

Contracting and Briefing by the Meeting Convenors

Briefing Notes and

Summary Project Plan

1

A week before the virtual workshop/as agreed by consultant and organisers/regional team

Facilitate virtual workshops

Facilitation of the virtual workshop

1/ or 2 Days as per Meeting Length

Every Evening at the end of the meeting

Debrief after virtual workshop with

Regional team/organisers

Feedback

1 Day

As agreed by consultant and organisers/regional team

DURATION AND WORKING SCHEDULE: Rapporteur

Actions

Deliverables/Milestones

Number of Days

Deadline

Contracting and Briefing by the Meeting Convenors

Briefing Notes and Summary

and Summary Project Plan

1 day

2 Days after contacting

Taking Comprehensive Notes and daily follow up actions

Daily Follow up Notes

1/ or 2 Days as

per Meeting Length

Every Evening at the end of the meeting

Compile a draft Report with Recommendations

Draft 0 Report with Recommendations forReview

by Meeting Convenors

1 Days

5 Days after conclusion of the meeting

Revise Report as per Review Comments

Draft 1 Report with Recommendations for Review by Meeting Convenors

1 Days

5 Days after receiving feedback

Revise Report as per Review Comments and Undertake

Layout and Design of final Report

First Laid Out Report

1 Days

5 Days after receiving feedback

Final Professional Report

Signed Off Production in Soft

Copy and On Electronic Format

1

1 Day

LOCATION OF ASSIGNMENT:

Online, due to the nature of the workshop (due to COVID-19 restrictions). The consultant must have a reliable laptop and network/wifi to conduct specified duties/tasks.

DEADLINE

21st SEPTEMBER 2021

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