SOS Children’s Villages End Term Evaluation Request for Proposal

SOS Children’s Villages Kenya

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Request for Proposal and ToR for End Term Evaluation

End Term Evaluation: Integrated Child Care Program, Busia – ‘a Loving Home For Every Child’

1. Context and rationale

1.1 About SOS Children’s Villages

SOS Children’s Villages is a global federation of 118 national SOS Children’s Villages associations, working in more than 2000 programme locations worldwide.

We work together with a single vision: every child belongs to a family and grows with love, respect and security.

Uniquely, we provide long-term, family-like care for children who have lost parental care (alternative care service), and we work with vulnerable families and communities to help strengthen them and prevent child abandonment (family strengthening service, FS).

SOS alternative care is usually organised in the form of a cluster of SOS families, where each SOS parent cares for small group of children.

SOS Children’s Villages Kenya is a non-governmental social development organisation that has been active in the field of children’s rights and committed to children’s needs and concerns since 1973.

SOS Children’s Villages Kenya (SOS CV Kenya) is a child focused, non-governmental organization providing care and support to children who have lost or are at risk of losing the care of their biological family.

SOS Children Villages Kenya is a member of SOS-Kinderdorf International, the largest private, welfare organization for children all over the world. We are driven by the vision of providing a loving home for every child.

In Kenya there are 5 Children Villages under the SOS Family care programme in Nairobi (1973), Mombasa (1979), Eldoret (1990), Meru (2005) and Kisumu (2012).

Other programmes include: Advocacy, Education, Youth empowerment and Health. SOS Children Villages Kenya also runs a Family Strengthening Programme (FSP) in 7 locations; Mombasa, Nairobi, Eldoret, Kisumu, Busia, Suba and Meru) Both our villages and community programmes currently take care of over14,000 children.

The organization is registered locally under Board of Directors and operates under the patronage of The First Lady of the Republic of Kenya, her Excellency Margaret Kenyatta.

SOS CV Kenya provides quality care and protection to over 14,000 children and youth in Kenya.

1.2 Our core values are:

  • Courage: We take action. We continuously innovate our work for children and respond to the differing realities of local communities and individual children.
  • Commitment: We keep our promises. We make a long-term commitment to children and their communities and deliver quality services that support them to succeed in life
  • Trust: We believe in each other. We work with all stakeholders in a spirit of teamwork, giving and receiving trust to achieve our mission.
  • Accountability: We are reliable partners. We are accountable to children, communities, partners and donors. Our greatest responsibility is to ensure quality care.

1.3 Description of programme location and context

Busia County has a child rich population: 48% of the total population is 0-14 years old. The county has one of the highest population of children affected by poverty in Kenya.

Of a total population of one million inhabitants a staggering 106,000 children are orphans. Less than half of these children have access to care through local NGOs, churches and informal care structures.

The future of the vast majority of these orphans is uncertain. Exploitation such as prostitution, child trafficking and child labour are always lurking, partly because the border location.

The number of teenage pregnancies and abandoned children in Busia is significantly higher than in other parts of Kenya.

1.4 Rationale and overall objective of the end term evaluation

Since 2016, SOS Children Villages Kenya, has been implementing a five year Family Strengthening Integrated Child Care program in Busia, Matayos Sub-county within five locations (Nasewa, Bukhayo west, Lwanya, Busibwabo and Nangoma).

With the program coming to an end, SOS Children’s Villages Kenya is seeking the services of a consultant(s) to conduct an end term evaluation.

The purpose of this evaluation is to assess and learn from the process; achievements, challenges encountered during the project implementation, and advice on future similar projects.

It will promote accountability, organizational learning, and stocktaking of achievements, performance, impacts, good practices and lessons learnt from project implementation.

In addition, it will enable program staff and other relevant stakeholders assess whether program outcomes have been met.

2. Instruction to bidders

The bidders are welcome to submit their proposal for an end term evaluation for the Family Strengthening Integrated Child Care Program in Busia, Kenya.

This bid is open to all consultants or companies who are legally constituted and can provide the requested services.

The bidder shall bear all costs of the bid; costs of a proposal cannot be included as a direct cost of the assignment. The proposal and all supplementary documents have to be submitted in English. Financial bid needs to be stated in Kenya Shillings.

2.1 Process of Submission of Bids

Proposals duly stamped and signed should be submitted by email in pdf format to National Office Procurement email with the Subject line ‘’SOS Children’s Villages (Busia program Location) End Term Evaluation’’

NB: The attached files should have the technical proposals and financial proposal as separate pdf files on same email

SOS will select the consultant(s) based on the technical and financial proposals following SOS’s standard procedure for procuring consultancy services.

In its selection process, SOS will first look at the technical ability of the consultant(s) in performing the tasks. The consultant should be able to demonstrate expertise in research/evaluation.

Financial proposals will then be considered in the second step, only for those shortlisted after the technical proposal evaluation.

It is essential that the elements contained in the bid be stated in a clear and concise manner. Failure to provide complete information as requested will be to your disadvantage.

SOS CV -Kenya reserves the right to accept any bid as submitted without prior negotiations. It is the responsibility of the Bidder to obtain clarification of the requirements contained herein, if necessary, prior to submitting a bid

2.2 Documents to submit

  • Cover letter
  • A capability statement
  • Copy of all relevant Curriculum Vitae (CVs) of the proposed team members that include at least two references (including one from your last client/employer).
  • Technical proposal to bid for the consultancy, including proposed methodology, work plan including the Level of effort for the various team members
  • Financial proposal that clearly shows time allocation of the team members and their professional fees and the operation cost of the evaluation
  • An example of a recent/relevant evaluation report.

2.3 Deadline for submission

The proposal has to be received by latest Monday 29th November 2021 0800hrs.

Proposals received after the deadline will not be considered.

2.4 Modification and withdrawal of bids

Proposals may be withdrawn on written request prior to the closing date of this invitation.

Any corrections or changes must be received prior to the closing date.

Changes must be clearly stated in comparison with the original proposal.

Failure to do so will be at bidder’s own risk and disadvantage.

2.5 Signing of the contract

SOS Children’s Villages will inform the successful bidder electronically and will send the contract form to the successful bidder.

The successful bidder shall sign and date the contract, and return it to SOS Children’s Villages Kenya within seven calendar days of receipt of the contract.

After the contract is signed by two parties, the successful bidder shall deliver the services in accordance with the delivery schedule outlined in the Terms of Reference (TOR).

2.6 Rights of SOS Children’s Villages

  • contact any or all references supplied by the bidder(s);
  • request additional supporting or supplementary data (from the bidder(s);
  • arrange interviews with the bidder(s);
  • reject any or all proposals submitted;
  • accept any proposals in whole or in part;
  • negotiate with the service provider(s) who has/have attained the best rating/ranking, i.e. the one(s) providing the
  • overall best value proposal(s);
  • contract any number of candidates as required to achieve the overall evaluation objectives

2.7 Evaluation of proposals

Each proposal will be assessed first on its technical quality and compliance and subsequently on its price.

The proposal with the best overall value, composed of technical merit and price, will be considered for approval.

The technical proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

Bidders may additionally be requested to provide additional information (virtual presentation or phone interview) to SOS Children’s Villages on the proposed services.

The criteria for selection are:

  • Method: The proposed method for evaluating the programme is suitable
  • Timetable/work plan: The timetable/work plan is realistic and meet the needs of the programme
  • Experience: The training and experience of the consultants in evaluations and recommendations from organisations for which the consultant(s) has previously worked
  • Cost: The cost of the proposal is reasonable and feasible, given the other aspects of the proposal (only for shortlisted Bidders)

CLICK HERE (Busia End Term Evaluation – TOR) to dowload a detailed Terms of Reference.

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